Invoicing software needed

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  • #25846
    Dave RiceDave Rice
    Participant
      @ricedg
      Forumite Points: 7

      Does anyone here use any invoicing software? Not needed for myself, I tend to do a small number of bigger jobs, but for a cleaning business who do 60 – 70 invoices per month. It needs to be simple to use and preferably in the Cloud. It doesn’t need to link into any other accounting software.

      I’ve found an offering from 1&1 that looks like what we’re after, but any recommendations from personal experience would be gratefully received.

      #25852
      The DukeThe Duke
      Participant
        @sgb101
        Forumite Points: 5

        Quick books is nice. But at 15 a month not cheap. But it is simple.

        #25855
        BorisBoris
        Participant
          @boris
          Forumite Points: 0

          A window cleaner mate of mine uses the free version of this – NCH Express Invoice for Windows ? Details here

          The free version is available for home users or businesses with fewer than 5 staff members, which does not expire and includes most of the professional version features.

          Download the free version from https://www.nchsoftware.com/invoice/eisetupfree.exe

          Never trust an atom - they make up everything !

          #25856
          Dave RiceDave Rice
          Participant
            @ricedg
            Forumite Points: 7

            Found some mildly crippled free software NCH Express Invoice that we’re going to trial. If it works out the one off £38 + vat or £4 monthly will be worth paying. There’s mobile apps so it’s accessible through the internet but you have to set up Port Forwarding. On an internal network you just go to the appropriate IP address. His existing contacts can be used to seed the customer database which should save some time.

            EDIT  -great minds think alike ?

            #25858
            BorisBoris
            Participant
              @boris
              Forumite Points: 0

               EDIT -great minds think alike ?

              Naturally ?

              Never trust an atom - they make up everything !

              #25861
              The DukeThe Duke
              Participant
                @sgb101
                Forumite Points: 5

                Just went to look a it as it sounds decent. And my device isn’t supported ?

                #25862
                PlaneManPlaneMan
                Participant
                  @planeman
                  Forumite Points: 196

                  Steve, my ASUS Chromebook is supported, via Android. What device are you on? P20 Pro?

                  #25865
                  TipponTippon
                  Participant
                    @tippon
                    Forumite Points: 0

                    I’ve just tried to install the Android app, and it won’t install on the Honor 9 or the OnePlus One. It will go on the Alba 8in though (Argos tablet).

                     

                    EDIT: I’m not sure about this one. You have to turn on the allow less secure apps option if you want to use a Gmail based email address, and the Android app will only use landscape, which is a pain on a low res tablet.

                    #25870
                    Dave RiceDave Rice
                    Participant
                      @ricedg
                      Forumite Points: 7

                      Looked in the Apple store and it looks like it’s for tablets not phones. That will kibosh it for the cleaners, leaving really only the paid for software.

                      However I’m going to start trialling it for me.

                      EDIT just found Wave Going to give that a go first.

                      Update: Wave all set up, dead easy and now I can get paid by card too (optional additional service, 1.4% + 20p). Customer gets an online link emailed to them and you can attach the invoice as a pdf. Once they’ve paid they get and emailed receipt with a permanent link to it. The payment systems offers them the chance to save their card details and automatically bill them, like Amazon.

                      There are no charges apart from the commission on payments and I believe payroll. So if you just want a free invoicing and expenses tracker this is it. It doesn’t do any HMRC integration but that doesn’t bother me, thats what the accountant is for.

                      Update 2: First card payment received. Notified immediately via email and the transaction automatically added in Wave. It will take 7 days to get to my bank account, but that’s OK by me. Have connected my bank account to it, will see if it deals with the transaction properly i.e. doesn’t create a duplicate.

                      The cash flow projections are useful as is the ability to set automatic reminders of non payment (you decide the time frame).  The Android app seems to have all the functionality as Windows. Still learning but so far it’s been a good experience. Going to play with the expenses module next.

                      #25889
                      The DukeThe Duke
                      Participant
                        @sgb101
                        Forumite Points: 5

                        Yes pm it was the P20p I tried it on, but in the site it does mention tablets alot. So  I just assumed it was for tablets only. I didn’t have my other phone (pixel) or tablet (hudl2) to hand with any charge in to test.

                        #25898
                        wasbitwasbit
                        Participant
                          @wasbit
                          Forumite Points: 245

                          Don’t know if these are any use but there are two pages of accounts & business software in my freeware lists.

                          http://www.box.net/wasbitlists
                          https://app.box.com/v/wasbitlistsBox.net

                           

                          --
                          Regards
                          wasbit

                          Rig 1: Optiplex 3050 SFF
                          Rig 2: Asus ROG G20CB (rebuilt wreck)
                          Rig 3: HP Elitebook 8440P

                          Dear Starfleet, hate you, hate the Federation, taking Voyager. - Janeway

                          #25900
                          TipponTippon
                          Participant
                            @tippon
                            Forumite Points: 0

                            just found Wave Going to give that a go first.

                            Wave looks brilliant. Thanks for the link Dave 🙂

                            The festival I help with wants to send out invoices to the venues just to cover our backs, so I was going to knock some up in Word. I’ve just done a test invoice for my photography business that I never got around to starting, and it took a few minutes. It looks great too, very professional.

                            #25902
                            The DukeThe Duke
                            Participant
                              @sgb101
                              Forumite Points: 5

                              I has a look at wave eairler on both desktop and phone app (android) and looks the biz.

                              #25904
                              Ed PEd P
                              Participant
                                @edps
                                Forumite Points: 39

                                Does Wave handle BACS? We now tend to set up a BACS to facilitate payments for regular service charges e.g annual boiler maintenance, alarm system etc.

                                These payments are generally made to small companies who cannot afford the 3% or so merchant service charge on credit cards, and the even higher charges on cash!

                                #25906
                                Dave RiceDave Rice
                                Participant
                                  @ricedg
                                  Forumite Points: 7

                                  If you link your bank account it will go through the statement and assign entries as income or expenses. If it can identify the category – bank charges is easy – it will categorise it or you can do it manually from a drop down list.

                                  Merchant charges are only 1.4% + 20p – which is why I signed up for them – and you can set up automatic recurring billing. As well as customers paying online you can accept payments in person or over the phone.

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